Research Collaboration Tools
Web Conference
Zoom
UCF's Zoom Pro account allows HD video conferencing for up to 300 participants. Login to UCF Zoom
Researchers who work with Protected Health Information should Request Zoom for HIPAA. See Zoom Quick Start Guide.
Key Features
- Unlimited number of meetings.
- Meeting duration is 24 hours .
- Desktop and application sharing.
- Local and cloud recording.
- Screenshare any iPad/iPhone app.
- Whiteboarding and closed captioning.
Skype for Business - Login to Office 365
- Office apps - Word, Excel, PowerPoint, OneNote, and schedule meetings with Outlook.
- Meeting Recording.
- Meetings with upto 250 people.
Click here to view the comparison of Zoom vs Skype for Business
| Zoom | Skype for Business Windows | |
|---|---|---|
| Use Cases | ||
| Casual, on-the-fly Instant Messaging (IM) | Yes | Yes |
| Casual, on-the-fly audio chat | No | Yes |
| Casual, on-the-fly video chat | No | Yes |
| Spur-of-the-moment informal meetings | Yes | Yes |
| Scheduled meetings | Yes | Yes |
| Recurring scheduled meetings | Yes | Yes |
| Staff meetings | Yes | Yes (i) |
| Group discussions | Yes | Yes (i) |
| Brainstorming sessions | Yes | Yes (i) |
| Small presentations (especially with discussion) | Yes | Yes (i) |
| Meetings where all participants might need to speak | Yes | Yes (i) |
| Any meeting or discussion where one or more participant needs (or prefers) to attend by phone | Yes | No |
| Webinars | Yes | No |
| Webinars or events requiring registration | Yes | No |
| Lecture-style training or teaching sessions | Yes | No |
| Teaching sessions | Yes | No |
| Training or teaching with in-session labs | Yes | No |
| Training or teaching with in-session quizzes, exercises, or tests | Yes | No |
| Training or teaching with break-out sessions | Yes | No |
| Training or teaching with hands-on demonstrations | Yes | No |
| Events or training requiring attendance reports | Yes | No |
| Out-of-Session Features (i) | ||
| Presence | Yes | Yes |
| Instant Messaging (IM) | Yes | Yes |
| Audio chat (i) | No | Yes |
| Video chat (i) | No | Yes |
| Persistent client | Yes | Yes |
| Personal photos | Yes | Yes |
| Conversation history | Yes | Yes |
| Contacts | ||
| Status change (availability) alerts | No | Yes |
| Groups | Yes | Yes |
| Relationship settings / permissions | No | Yes |
| Drag-and-drop organization | No | Yes |
| OS Support | ||
| Windows | Yes | Yes |
| MacOS | Yes | Yes |
| Linux | Yes | No |
| Mobile: iPhone | Yes | Yes |
| Mobile: iPad | Yes | Yes |
| Mobile: Android | Yes | Yes |
| Federation & Application Integration | ||
| Outlook & Calendar integration | Yes | Yes |
| Microsoft Office | No | No |
| Browser | Yes | No |
| Outlook on the Web | No | Yes |
| External federation | No | Yes (i) |
| Chat/IM saved to Outlook | No | Yes |
| Webconferencing (Meetings / Sessions) | ||
| One-click webconferencing / meetings | Yes | Yes |
| Webconferencing / meetings | Yes | Yes |
| Maximum participants |
300 for meetings |
250 |
| Student hosts (scheduling & starting webconferences) | Yes | Yes |
| Integrated meeting telephony | Yes | No |
| In-meeting chat | Yes | Yes |
| Chat/IM formatting | No | Yes |
| Emoticons | Few in chat, none in meetings | Many |
| Q&A | Yes | Yes |
| Polling | Yes | Yes |
| HD video | No | Yes |
| 1080 HD video | No | Yes |
| Password-restricted access | Yes | No |
| Control participant permissions | Yes | Yes |
| Breakout sessions | Yes | No |
| Participant registration | Yes | No |
| Session reports | Yes | No |
| Recurring sessions | Yes | Yes |
| Post-session survey | Yes | No |
| Tests (exams) | Yes | No |
| Content Sharing & Collaboration | ||
| Application sharing | Yes | Yes |
| Desktop sharing | Yes | Yes |
| Whiteboard sharing | Yes | Yes |
| Remote desktop control | Yes | Yes |
| PowerPoint presentations that include embedded audio or video | Yes | Yes |
| Annotation | Yes | Yes |
| Recording | ||
| Recording (local computer) | Yes | Yes |
| Recording (server-based) | Yes | No |
| Record integrated telephony | Yes | No |
| Standards-based recording | Yes | Yes |
| Support | ||
| 24/7 vendor support for all end users | Yes | No |
Collaborative Writing & File Sharing
Office 365 - Login to Office 365
Visit Office 365 section for more information.
Office 365 OneDrive - Login to Office 365
Click here for more information
Dropbox Business Advanced
Dropbox Business Advanced is now available as a UCF-sanctioned cloud storage and collaboration tool! Key benefits include 5TB of storage, 10-year extended version history, HIPAA compliance, GDPR compliance, transferring of large files up to 100GB, single sign-on (SSO) integration, password-protected links to share with external collaborators, and more. UCF Dropbox Advanced meets the institutional requirements for a UCF-sanctioned Internet cloud data storage system described in UCF Policy 4-008.pdf. Annual pricing is $221 per user/per year. If you are interested, please contact the Technology Product Center for pricing, quotations and ordering instructions.