UCF Research Cyberinfrastructure (RCI)

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Research Collaboration Tools


Web Conference

Zoom

UCF's Zoom Pro account allows HD video conferencing for up to 300 participants. Login to UCF Zoom

Researchers who work with Protected Health Information should Request Zoom for HIPAA. See Zoom Quick Start Guide.


Key Features
  • Unlimited number of meetings.
  • Meeting duration is 24 hours .
  • Desktop and application sharing.
  • Local and cloud recording.
  • Screenshare any iPad/iPhone app.
  • Whiteboarding and closed captioning.
Skype for Business - Login to Office 365
  • Office apps - Word, Excel, PowerPoint, OneNote, and schedule meetings with Outlook.
  • Meeting Recording.
  • Meetings with upto 250 people.
For instructions on how to access Skype for Business on desktops, Macs or phone, please see: https://it.ucf.edu/skype/

Zoom Skype for Business Windows
Use Cases
Casual, on-the-fly Instant Messaging (IM) Yes Yes
Casual, on-the-fly audio chat No Yes
Casual, on-the-fly video chat No Yes
Spur-of-the-moment informal meetings Yes Yes
Scheduled meetings Yes Yes
Recurring scheduled meetings Yes Yes
Staff meetings Yes Yes (i)
Group discussions Yes Yes (i)
Brainstorming sessions Yes Yes (i)
Small presentations (especially with discussion) Yes Yes (i)
Meetings where all participants might need to speak Yes Yes (i)
Any meeting or discussion where one or more participant needs (or prefers) to attend by phone Yes No
Webinars Yes No
Webinars or events requiring registration Yes No
Lecture-style training or teaching sessions Yes No
Teaching sessions Yes No
Training or teaching with in-session labs Yes No
Training or teaching with in-session quizzes, exercises, or tests Yes No
Training or teaching with break-out sessions Yes No
Training or teaching with hands-on demonstrations Yes No
Events or training requiring attendance reports Yes No
Out-of-Session Features (i)
Presence Yes Yes
Instant Messaging (IM) Yes Yes
Audio chat (i) No Yes
Video chat (i) No Yes
Persistent client Yes Yes
Personal photos Yes Yes
Conversation history Yes Yes
Contacts
Status change (availability) alerts No Yes
Groups Yes Yes
Relationship settings / permissions No Yes
Drag-and-drop organization No Yes
OS Support
Windows Yes Yes
MacOS Yes Yes
Linux Yes No
Mobile: iPhone Yes Yes
Mobile: iPad Yes Yes
Mobile: Android Yes Yes
Federation & Application Integration
Outlook & Calendar integration Yes Yes
Microsoft Office No No
Browser Yes No
Outlook on the Web No Yes
External federation No Yes (i)
Chat/IM saved to Outlook No Yes
Webconferencing (Meetings / Sessions)
One-click webconferencing / meetings Yes Yes
Webconferencing / meetings Yes Yes
Maximum participants

300 for meetings
1000 for webinars

250
Student hosts (scheduling & starting webconferences) Yes Yes
Integrated meeting telephony Yes No
In-meeting chat Yes Yes
Chat/IM formatting No Yes
Emoticons Few in chat, none in meetings Many
Q&A Yes Yes
Polling Yes Yes
HD video No Yes
1080 HD video No Yes
Password-restricted access Yes No
Control participant permissions Yes Yes
Breakout sessions Yes No
Participant registration Yes No
Session reports Yes No
Recurring sessions Yes Yes
Post-session survey Yes No
Tests (exams) Yes No
Content Sharing & Collaboration
Application sharing Yes Yes
Desktop sharing Yes Yes
Whiteboard sharing Yes Yes
Remote desktop control Yes Yes
PowerPoint presentations that include embedded audio or video Yes Yes
Annotation Yes Yes
Recording
Recording (local computer) Yes Yes
Recording (server-based) Yes No
Record integrated telephony Yes No
Standards-based recording Yes Yes
Support
24/7 vendor support for all end users Yes No
Source: https://it.cornell.edu/skype-mac-skype-win-zoom/web-and-video-conferencing-comparison-chart

Collaborative Writing & File Sharing

Office 365 - Login to Office 365

Visit Office 365 section for more information.

Office 365 OneDrive - Login to Office 365

Click here for more information

Dropbox Business Advanced

Dropbox Business Advanced is now available as a UCF-sanctioned cloud storage and collaboration tool! Key benefits include 5TB of storage, 10-year extended version history, HIPAA compliance, GDPR compliance, transferring of large files up to 100GB, single sign-on (SSO) integration, password-protected links to share with external collaborators, and more. UCF Dropbox Advanced meets the institutional requirements for a UCF-sanctioned Internet cloud data storage system described in UCF Policy 4-008.pdf. Annual pricing is $221 per user/per year. If you are interested, please contact the Technology Product Center for pricing, quotations and ordering instructions.